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Transparency - Satisfying the Specified Information Order

TransparencyPolice & Crime Commissioners have a duty required by statute to publish documents and information as set out in the Elected Local Policing Bodies (Specified Information) Order 2011 and the Elected Local Policing Bodies (Specified Information) (Amendment) Order 2012.

This page outlines the requirements of the specified information and links to where the information can be found on the website of the Police & Crime Commissioner for Cleveland.

The relevant sections of the Specified Information Order are:

Please note that links relate to the most recent information held by the OPCC to satisfy the mandate (i.e previous or current financial year). To view historical specified information, please contact the OPCC via the Contact Us webpage and links can be provided.

 

 

CoPaCC Quality Mark - 2Cleveland PCC  Receives and Retains National Recognition for Transparency Quality

In October 2015, the Police and Crime Commissioner for Cleveland was one of the first PCCs to receive national recognition for its transparency.

The Transparency Quality Mark from CoPaCC, who monitor police governance, was awarded by its Chief Executive Bernard Rix to nine PCCs from around the country at a ceremony in London. 

In November 2016, the Cleveland PCC retained the CoPaCC Transparency Quality Mark, again being the one of the first PCCs to receive the accolade. Read more...

 


 

 
Who is Your PCC and What Do They Do?


Required: The names and contact details of i) the PCC and ii) Deputy PCC.

Frequency: Updated when changes are made

i)  Name of the PCC, PCC Contact Details
ii) Not applicable

 

Required: Information about the internal structures of the office of the PCC, including: i) organograms (with names of senior staff, if they agree); ii) salary bands; iii) demographics, including ethnicity, gender and disability (by proportion).
Frequency: Updated when changes are made

i)   Office of the PCC (names of staff)Office of the Cleveland PCC Functional Chart 
ii)  Salaries are published in accordance with the law in respect of senior employees (ie those in receipt of salaries greater than £58,200 - the Chief Executive / Monitoring Officer and Chief Finance Officer / Deputy Chief Executive.)
iii) Office of the PCC (demographics (ethnicity, gender and disability by proportion)

 

Required: Information about any arrangements that the PCC has to make use of the staff of the chief officer of police or a local authority.
Frequency: Updated when changes are made

Press & Media Operations
The PCC has made arrangements with the Chief Constable to use the Cleveland Police Corporate Communications Unit to undertake press and media operations on his behalf

 

Required: The identity of any premises or land owned by, or occupied for the purpose of the work of the PCC.
Frequency: Updated when changes are made

Cleveland Police Property Listings 
 

 

What PCC's Spend and How They Spend it?

 

Required: The budget for the office of the PCC, including: i) all planned expenditure; ii) all anticipated revenue sources; iii) the planned precept levels; iv) the draft precept (which must go before the P&C Panel for comment); v) the response to the P&C Panel’s report on the proposed precept.
Frequency: Published before the start (or at the end) of each financial year

  iPlanned Expenditure (Finance Monitoring Reports of the PCC)
 ii)  Anticipated Revenue (Finance Monitoring Reports of the PCC)
iii)  2017-18 Precept Report of the Police & Crime Panel
iv)  Report of Police & Crime Panel - Precept Proposals for 2017-18 
v)   Letter to PCC from Chair of Police & Crime Panel - Precept Proposals for 2017-18 and PCC Response Letter to the   Police and Crime Panel for 2017-18 Precept

 

Required: Details of each grant (including crime and disorder reduction grant) made by the PCC, including: i) the conditions (if any) attached to the grant; ii) the recipient of the grant; iii) the purpose of the grant; iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body’s area, where appropriate.
Frequency: Published each month

i) - iv) PCC Initiative Allocation 2016/17 (updated 28 March 2017), PCC Initiative Allocation 2015/16 
(Quarterly updates on grants awarded to Community Safety Partnerships are provided at the PCC's Partnerships & Commissioning Scrutiny Meetings.).

Note: Previous years' information is available on the Financial Information page.

 

Required: Information as to any item of expenditure over £500 (other than crime and disorder reduction grants) by the PCC or the Chief Officer, including: i) the recipient; ii) the purpose of the expenditure; iii) the reasons why the PCC or Chief Officer considered that Value for Money would be achieved (except contracts over £10,000).
Frequency: Published each month

i) - ii) Expenditure over £500 (breakdown by month)
iii) Effective procurement, based on a principle of Value for Money, supports the Police & Crime Commissioner in achieving this vision and meeting his corporate objectives. The PCC strives to ensure that all activities are undertaken with honesty, equality and integrity. All contracts undertaken by the Police and Crime Commissioner are subject to rigorous checking of value for money principles as set out in How to Do Business with Cleveland Police

 

Required: Allowances and Expenses - details of the allowances and expenses that have been claimed or incurred by the PCC and Deputy PCC. Police and Crime Commissioners and their Deputies should publish a breakdown of their expenses including: i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed; ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay.
Frequency: Published quarterly

i) - ii) PCC Expenses and Expenditure (Breakdown by month)

 

Required: Contracts and Tenders: i) a list of contracts for £10,000 or less - to include the value of the contract, the identity of all parties to the contract and its purpose; ii) full copies of contracts over £10,000; iii) copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000.
Frequency: Published quarterly / Updated when changes are made

i) - iii) PCC Contract Information

 

Required: Senior salaries: the salary amounts above £58,200 including: i) names (with the option to refuse name being published); ii) job description; iii) responsibilities in the office of PCC.
Frequency: Updated when changes are made

i) - iii)  Chief Executive & Monitoring Officer & Chief Finance Officer / Deputy Chief Executive (Salaries,
           Job Description & Responsibilities)  

 

Required: Audit: i) audited accounts (the specialist examination of the accounts of the office of the PCC); ii) auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments; iii) the annual accounting statement showing how the budget has been spent; iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005).
Frequency: Published before the start (or at the end) of each financial year

  i)  Signed Statement of Accounts 2015/16 (PCC), Signed Statement of Accounts 2015/16 (Cleveland Police)
 ii)  2015-16 Audit Completion Report (PCC), 2015-16 Audit Completion Report (Cleveland Police)

iii)  Signed Statement of Accounts 2015/16 (PCC), Signed Statement of Accounts 2015/16 (Cleveland Police)
iv)  2015-16 Audit Completion Report (PCC), 2015-16 Audit Completion Report (Cleveland Police)

Note: Previous years' information is available on the Financial Information page.

 

What are the PCC's Priorities and How Are They Delivered?

 
Required: i) Police and Crime Plan; ii) Annual Report; iii) A copy of each collaboration agreement, or the fact that an agreement has been made and such other details about it as the PCC thinks appropriate.
Frequency: Published annually

  i) Police & Crime Plans (from 2013 onwards)
 ii)
PCC Annual Reports (from 2012/13 onwards)
iii) Collaboration Agreements of the Cleveland PCC

  

 

 

How do PCCs Make, Record and Publish their Decisions?

 

Required: The i) dates, times and places of all public meetings and ii) public consultations held by the PCC.
Frequency: Updated when changes are made

 i) Public Meetings (Joint Cleveland Audit Committee, Police & Crime Panel), PCC Newsletters (Your Force Your Voice
    Meetings), PCC Daily Diary
ii)
Quarterly Consultation Reports (from May 2013 onwards)

 

Required: Agendas and discussion documents for public meetings.
Frequency: Updated when changes are made

Public Meetings (Joint Cleveland Audit Committee, Cleveland Police & Crime Panel)
(Although not held in public, the Cleveland PCC also published agendas, minutes and discussion documents of Scrutiny Meetings)

 

Required: Copies of the agreed minutes (to ensure transparency and the decisions made by the elected officials).
Frequency: Updated when changes are made

Public Meetings (embedded agendas contain agreed minutes)

 

Required: A record of every significant decision taken by or on behalf of the PCC as the result of a meeting or otherwise.
Frequency: Updated when changes are made

Decisions of the PCC (indexed by month)

 

 

What Policies and Procedures Govern the Office of PCC?


Required: The following policies and procedures to which the PCC and Deputy must adhere to [sic] in the course of their role: i) code of conduct (if any); ii) decision making (policy on); iii) the procedure for the handling of complaints and the number of complaints against the PCC recorded by the Police and Crime Panel (as required by regulations); iv) information about the operation of the ICV [Independent Custody Visitor] scheme including the process and policies of the scheme.
Frequency: Updated when changes are made

 i)  PCC Code of Conduct
 ii) Decision Making Structure & Recording of Decisions
iii) Complaints Procedure,
Number of Complaints against the PCC recorded by the Police & Crime Panel
iv) Independent Custody Visitor Scheme Information

 

Required: Record management: i) record management information security policies, relating to records retention and destruction/archive policies; ii) data sharing policies (minimum standards to responding for requests for information).
Frequency: Updated when changes are made

 i) Record Retention & Disposal Policy
ii) Freedom of Information Guidelines

 

Required: HR: i) numbers of staff employed by the office of the PCC; ii) diversity data on staff employed by the office of the PCC, including the number of women, ethnic minorities and those who are disabled; iii) whistle blowing - a clear guideline on what to do if concerns over the conduct of PCC and/or staff are raised (see section 43B of Employment Rights Act 1996).
Frequency: Updated when changes are made

i) - ii)  Office of the PCC (Diversity Data)
     iii) Public Interest Disclosure Policy (Whistle-Blowing Policy)

 

 

Public Access to a Register of Interests


Required: Register of any interests which might conflict with the role of the PCC and Deputy PCC, including every other pecuniary interest or other paid positions that they hold.
Frequency: Updated when changes are made

Register of Interests (Cleveland PCC)

 

Required: List of Freedom of Information requests received, and their responses (disclosure log).
Frequency: Published Quarterly

Freedom of Information Log

 

Required: List of all gifts/donations and hospitality offered to staff of the office of the PCC, and whether these were accepted or declined.
Frequency: Updated when changes are made

Register of Gifts and Hospitality - Office of the PCC
 

 

Questions Relating to the Specified Information Order


If you have any questions or queries regarding the information or links listed above, please contact the Office of the Police & Crime Commissioner for Cleveland via any means listed on the Contact Us page.

 

 
 
 
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