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Decisions of the PCC - June 2013

On this page, any decisions made by the Police and Crime Commissioner for Cleveland will be published. The table below outlines each decision supported by the Decision Form used by the Commissioner to justify the decision.

Note: Where a link to the decision document is unavailable. this will be updated as soon as possible.







25 – 2013

Project I Contract – Mobile Working Solution

The existing CUPID solution for mobile working is approaching the end of its five year life.  Technology in terms of software and devices has changed significantly over the past five years and the current CUPID solution is no longer fit for purpose.

The existing contract was novated to Steria in 2010 and had an original end date of December 2013, with an optional extension for a further five years to 2018.

The novated contract and solution for mobile working can be amended and upgraded by following the contractually agreed change control procedure within the Project I outsourcing contract with Steria. This is fully compliant with OJEU rules.



26 – 2013

Police Property
Act Fund

The Police Property Act Fund is created from the proceeds of sale of goods recovered by the police that cannot be returned to their original owner. In accordance with the Police Property Act Regulations (1997) all awards from the fund must be for charitable purposes. 

It is recommended that the PCC establishes an open and transparent process for receiving, considering and managing Police Property Act Fund requests



27 – 2013

OPCC Gifts,
Gratuities &
Hospitality Policy

The Office of the Police and Crime Commissioner (OPCC) (including the Police and Crime Commissioner) requires a policy relating to the recording of Gifts and Hospitality as the current Code of Conduct does not adequately cover this.

With Stage 2 transfer in mind it has been felt appropriate to have a policy in place for the Office of the Police and Crime Commissioner based upon the recently updated policy of the Force.  



28 – 2013

Interpreting & Translating Contract

The NHS Shared Business Services have awarded a framework contract on behalf of the public sector for Interpreting and Translation Services. Northumbria Police have carried out a further competition exercise against the North East Lot on behalf of Northumbria, Cleveland and Durham to award a contract until November 2016. Following this exercise a recommendation was put the Temporary ACO and PCC. 



29 – 2013

Boarding &
Glazing Services

The current contract is due for renewal on the 30 September 2013. Following a procurement exercise. As a result, a new contract will be put in place to ensure a seamless transition from the existing contract. 



30 – 2013

Minor Works

The only compliant provision in place currently for the delivery of minor works is through the Force's planned maintenance contracts, the contractors usually sub-contract elements of this work to local contractors which increases the overall cost to Cleveland Police.

As a result of this procurement exercise, a multi trade contractor framework will be put in place which will ensure that the Corporate Estates Team have direct access to an efficient and cost effective local supply base for a variety of trades and services. 



31 – 2013

Disclosure Team Expenditure

To allow for contribution from Disclosure Barring Service (DBS) income to cover expenditure. The PCC is asked to agree to increase the budget of the Force by £15,000, on the proviso that sufficient additional and unbudgeted funding is recovered from the DBS, to cover Overtime and General Running costs of the Disclosure Team, this expenditure will be funded from income received from the Disclosure Barring Service. 



32 – 2013

Section 106
in relation to
Cleveland Police Headquarters,
Ladgate Lane

On the 9th December 2011 Middlesbrough Council's Planning Committee gave planning permission for the site which currently houses the Headquarters of Cleveland Police to be developed into a residential area. This planning permission was subject to the agreement, amongst other things, of the completion of a section 106 agreement between the parties.

A section 106 agreement refers to section 106 of the Town and Country Planning Act 1990 and the agreements within the document detail the obligations that Middlebrough Council may enforce against the Land owner. The obligations, realistically, will be against any future landowner if the PCC was to make a decision to sell the land at Ladgate Lane. 



33 – 213

Proposal to
further extend
the hours of
work for the
Street Triage Team Pilot

Report -Cleveland Mental Health Street Triage Pilot

The Street Triage process was established in June 2012 by Cleveland Police and Tees, Esk and Wear Valleys NHS Trust. Its main objective is to provide a service that will protect people who are suffering from mental health issues. The Street Triage Team assess individuals of any age, whether they have learning disabilities, personality disorders, substance misuse or mental health issues at the first point of contact with the police, at street level and prior to a decision to detain a person under the Mental Health Act. The team helps identify people who need to be detained for their own safety or referred to other services for care and treatment and offers support to police officers to make an informed decision about an onward pathway of care for the individual.The cost of the current service is £170,000 and cover is 4pm to midnight 7 days a week.

450 people have used the service over the last 12 months. Had this service not existed the cost to the Force and the NHS would have been £820,000. Deducting the service costs of £170,000 this still leaves a (non cashable) saving to the services involved of around £650,000 per annum. In order for this service to continue functioning 7 days a week and extending the service time to 12 am  to 12pm it will require a further £17k. Taking the figures for a service covering 12pm till 12am for 12 months, the service costs would be £280,000 in part met by the NHS. By seeing around 750 people the (non cashable) savings would average £1.2 million minus the service costs of £280,000 and the (non cashable) saving to the services would be around £900,000 per annum.  



34 – 2013

Decision - Annual Governance Statement

Annual Governance Statement

At the Audit Committee held on the 27th June 2013, the second draft of the Annual Governance statement was reviewed and scrutinised by the independent Members of the Committee who were asked to provide comments and amendments as required. A meeting subsequently took place with the PCC so that the Chair and Vice Chair had the opportunity to bring to the attention of the PCC any issues in relation to Governance that may have come to the attention of the Committee during their work.

Publication and approval of the Annual Governance Statement is a mandatory requirement. Failure to achieve this would undermine the PCC’s progress in promoting corporate governance and driving up performance. 







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