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Decisions of the PCC - February 2016

On this page, any decisions made by the Police and Crime Commissioner for Cleveland will be published. The table below outlines each decision supported by the Decision Form used by the Commissioner to justify the decision.

Note: Where a link to the decision document is unavailable. this will be updated as soon as possible







16 – 2016

Options Report for   the   extension of Canon Multi-Functional Devices Contract

The provision of multifunctional devices (MFD) – (i.e. printers/scanners) within   the OPCC/Force is supplied by Canon (UK) Ltd via the Crown Commercial   Services (CCS) Framework and the current rental agreement expires on 30th   April 2016.

The Fleet of MFD's still includes some old devices where spare parts are   difficult to locate and there is an increase in the downtime of these devices. 

The e-Copy licences across Force devices, that all for scanning, are also out of   support and are required to be upgraded to a newer version for which the   minimum term for this support is 3 years.

An assessment of the current devices has taken place, liaising closely with our   supplier and taking into account the age of the devices and the volumes on   certain devices. The move to the Community Safety Hub has also been   considered and also that there should be a reduction in the number of different models throughout the Force which will assist agile working.



17 - 2016

Telephony Project

Following a Service Review a business case was submitted and approved for the upgrade of the telephony estate. The current estate is based on old technology which prevents the full roll out of agile working. In addition the annual support costs are £173k per annum.

The main objectives of the tender exercise are to upgrade the telephony estate   whilst ensuring the 999 service provision is not at risk of loss during the project.

The route to market chosen is the recently awarded Crown Commercial Services Network Services Agreement RM1045.

The investigation and evaluation of all procurement routes has been conducted in a fair, comprehensive, thorough and transparent process.



18 – 2016

Long Term Financial
Plan 2016/17 to 
2019/20 and Capital Plans 
to 2019/20

There is a legal requirement for the PCC to set a budget prior to the 1st March each year for the following financial year.

Approving this Decision will ensure that the PCC’s obligations in this area are met for 2016/17.

The Revenue Budget for 2016/17 is based on the approved 1.99% increase in   precept for 2016/17 and sets out how the £133,260k of revenue funding to be   received by the PCC in 2016/17 will be spent. The decision also sets out a   capital programme of just over £8m for 2016/17 and provides details of how   this will be spent.




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