| Decision Ref No||Decision Title|| Decision Summary|| Date Authorised|
||South of Tees Children's Hub
Following the successful introduction of the Stockton & Hartlepool Children’s Hub on 1st June 2016, safeguarding partners in South Tees have expressed an interest a South Tees Children’s Hub.
Initial discussions have commenced between South Tees safeguarding partners regarding the concept of a multi-agency Children’s Hub. There is now a clear multi-agency aspiration to proceed to a South Tees Children’s HUB and a drive to achieve this by 1/4/2017.
Attached to this form is the Project Initiation document that sets out the vast majority of the information around this proposal. In addition to this the financial costs of running this Children’s Hub are expected to be around £1.3m per annum with a further £170k needed for one-off set up costs.
The proposal pulls together work that is already being funded by the PCC, such as Operation Encompass and aims to build on this with other agencies as set out in the attached document.
The expected costs for the PCC/Police contribution to this Hub would be set up costs of £11k and on-going revenue costs of around £133k per annum. As mentioned earlier the PCC is also funding some of the resources that will move into this Hub, such as the Encompass worker, and therefore it is expected that only £60k of additional funds are required over and above those already included within the financial plans.
Safe in Tees Valley (SITV) is a registered charity that creates and supports projects and services that tackle the causes and effects of community safety related issues.
SITV has requested funding for a service that provides vulnerable people living with dementia within Cleveland a wristband to wear. The wristband will have a unique ID which will relate to a record held on a secure electronic database and will provide the next of kin details for each individual. The database will be held by Cleveland Police’s Control Room and can be accessed by other emergency services on request.
The main aim is to ensure that people are safer by providing a quick and effective way to locate and trace the individual’s next of kin if they should be located. This will also reduce officers time spent locating missing/vulnerable people’s family. Funding provided would be used to purchase 1500 wristbands and for also advertising the service.
This initiative supports the PCCs priorities of Investing in our Police and Working Together to make Cleveland Safer.
||Billingham Community Safety
Billingham Community Newspaper is a voluntary run organisation that provides households and businesses within Billingham, Port Clarence, Wolviston and Wynyard with a community newspaper.
They have requested funding for two Christmas Community Events they are hosting in December 2016. The first event is Christmas in the Clarences which is aimed at young children and their families. The funding the PCC provides will pay for a disco, entertainer and a chocolate selection box for each child. The second event is a Pensioners’ Party and funding will provide a three course meal for the pensioners, an entertainer and decorations. Children from a local primary school will be involved in serving the food and chatting to the pensioners. Support has already been secured to provide a christmas card and a chocolate selection box for every senior citizen that attends. The pensioners that attend may be lonely and isolated so this event gives them the chance so socialise with others.
The funding provided supports the PCC’s priority of Securing the Future of our Communities.
and Beechwood Christmas Dinner
The Middlesbrough Police Cadets are attending a Christmas Dinner event organised for elderly residents in the Longlands and Beechwood ward. The cadets have attended the event previously with the neighbourhood police team to serve the meals and to talk to the residents which was highly valued and is still mentioned by the residents. This work in combatting loneliness is invaluable, as is the bridge between police and residents it creates.
The Cadets requested a small donation was made from the Police Property Act Fund so they could purchase small gifts for the residents to ensure everyone has a present to open on Christmas Day. The gifts included novelty Christmas items and mugs and chocolates. The cadets also purchased cellophane paper, bows and ribbons to wrap the gifts up. All receipts from the purchase of the gifts have been forwarded to the PCC.
This initiative supports the PCCs objective of Securing the Future of our Communities.
||Appointment of External Auditors
Following the closure of the Audit Commission on 31 March 2015 an independent company created by the Local Government Association, called Public Sector Audit Appointments Limited (PSAA) has been responsible for overseeing the Audit Commission’s current external audit contracts with audit firms from 1 April 2015 until December 2017 or up to 2020. It manages the contracts and exercises statutory powers to appoint auditors and set and determine fees.
The PSAA has confirmed the extension of the Mazars LLP contract with the Chief Constable and PCC for one year to enable them to audit the accounts for 2017/18. At the conclusion of this audit the contract with Mazars will conclude.
External auditor appointments must be made for the 2018/19 audit of accounts by 31 December 2017, as required by section 7 of the Local Audit and Accountability Act 2014. Appointments may be made by the audited body itself, by groups of audited bodies, or by a specified appointing person.
Appointments may be made by the audited body itself, by groups of audited bodies, or by a specified appointing person. The relevant regulations require that the decision on which option to take is made by the corporation sole.
PSAA has been specified by the Secretary of State for Communities and Local Government as the appointing person for principal local government bodies under the provisions of the 2014 Act. This means that PSAA will make auditor appointments to relevant principal local government bodies that choose to opt into the national appointment arrangements PSAA is developing.
PSAA is inviting the Chief Constable and PCC to opt in, along with all others, so that it can procure a number of contracts with appropriately qualified audit firms and appoint a suitable firm to be the Council/Authority’s auditor. The timetable it has outlined for appointing auditors under the scheme means it has now issued a formal invitation to opt into these arrangements.
Formal notification of ‘opt in’ needs to be received by PSAA by 9 March 2017.
The Audit Committee is responsible for advising the PCC and Chief Constable of Cleveland Police on the appointment of external auditors. A report went to their meeting in December 2016, for them to consider the changes to the arrangements for appointing external auditors, the options available and the PCC Chief Finance Officer and the Chief Constable’s Chief Finance Officer joint recommendation to the Police and Crime Commissioner and Chief Constable in this respect.
The recommendation of the Committee is reflective of the decision that the PCC is being asked to make.
||Procurement Report for Non HQ LAN, RAS and APN
In order to support the ICT Strategy, the Force has an on-going technology refresh programme. ICT have submitted three business cases to the Towards 2020 Board in respect of this.
Non HQ Local area Network(LAN), the current technology in place across non-HQ sites for the Local Area Network is due a refresh and is end of life and support.
Remote Access Services are used by the Force to access Cleveland Force Networks from remote locations.
Access Point Name (APN) is a gateway between a mobile network and a computer network such as the Internet.
The similarities of the kit required in order to service all three projects, allowed the three projects to be consolidated into one procurement exercise in order to achieve economies of scale and efficiencies in the procurement exercise.
Crown Commercial Services have a Network Services Framework RM1045 which enables a compliant route to market.
Thirteen Suppliers who were unable to supply under both Lots 1 and 2 were invited to submit a bid as part of a further competition exercise.
One Bid was received and evaluated based on the criteria of price only as the mini-competition was mainly for the supply of kit. The bid received met the requirements, however further clarifications were sought which resulted in a reduction in the costs.
||Safeguarding Adults Board
The Teeswide Safeguarding Vulnerable Adults Board sets and agrees the strategic direction of adult safeguarding work including prioritising developments. It comprises multi-agency representation and oversees the implementation of work undertaken by each of its sub groups. Each of the sub groups have clear terms of reference. A reference group comprising service users and carers also informs and guides the work of the Board. In addition there are four locality adult safeguarding committees who lead and ensure the operational delivery of the adult safeguarding framework.
The Teeswide Safeguarding Vulnerable Adults Board is working in partnership to ensure that adults living and residing in the Boroughs of Hartlepool, Stockton, Middlesbrough and Redcar & Cleveland are safeguarded and protected. Abuse affects a lot of people, often over long periods of time. Anyone raising a concern that an adult is at risk of being abused, has been abused or neglected is taken seriously and that concerns are acted on promptly and appropriately. Moreover, with the increasing emphasis on personalisation, which values individual human rights for all citizens, the importance of tackling abuse through preventative approaches is recognised.
The Board identifies the priorities given to safeguarding vulnerable adults. The Board aims to ensure that:
Communities can access safety measures and live safer lives.
- People using the services are safe.
- Help is extended where needed to support those experiencing abuse or at risk of being abused and neglected in their own homes.
||2017/2018 Precept Proposal
The balance of cost of the police service not paid for by central government is met by local taxpayers through a precept on their council tax. It is the responsibility of the four local billing authorities namely, Hartlepool Borough Council, Middlesbrough Borough Council, Redcar & Cleveland Borough Council and Stockton on Tees Borough Council to collect this.
Legislation requires the precept for 2017/18 to be set before 1st March 2017. The precept on each of the four billing authorities is set taking account of their individual surpluses/deficits on collection funds.
The PCC’s attention is drawn to the following:
- The Police and Crime Commissioner must notify the relevant police and crime panel of the precept which the Commissioner is proposing to issue for the financial year (the “proposed precept”) by the 31st January 2017.
- A Police and Crime Panel (PCP) can veto the proposed precept from the PCC if 2/3rds of the Membership of the panel vote to do so. In the case of the PCP for Cleveland 10 out of the 14 Members would have to vote against the proposed precept for it to be vetoed.
- The PCP are required to issue a report to the PCC on the proposed precept, by the 8th February 2017, including any recommendations that they may have on the proposal and also whether they have voted to veto the proposal.
If the PCP do not veto the proposed precept:
The PCC must:
- Have regard to the report made by the panel including any recommendations in the report,
- Give the panel a response to the report and any recommendations; and
- Publish the response.
The PCC may then:
- Issue the proposed precept as the precept for the financial year, or
- Issue a different precept, but only if it would be in accordance with a recommendation made in the report to do so.
- If the PCP veto the proposed precept then the PCC must not issue the precept and further steps must be undertaken in line with the legislation. Further information will be provided on this should it be necessary.
- A Police and Crime Commissioner may not issue a precept under section 40 of the Local Government Finance Act 1992 for a financial year until the end of this scrutiny process is reached.
The PCC has been informed by the Home Office that ‘Following the principles laid out on the 4 February, when setting out the final police funding settlement for 2016/17, I have decided that direct resource funding for each PCC, including precept, will be protected at flat cash levels compared to 2015/16, assuming that precept income is increased to the maximum amount available within the referendum limits in both 2016/17 and 2017/18. No PCC who chooses to maximise precept within the referendum limits in both years will face a reduction in cash funding next year compared to 2015/16. We have updated our precept forecasts for 2017/18 since February to reflect actual tax base increases in 2016/17. In 2017/18 PCCs will be able to increase their police precept by up to 2%’
The current financial plans of the organisation for 2017/18 included a planning assumption of an increase in precept of 1.99%. This would provide just over £0.6m of recurring funding to spend on Policing and Crime above the option of a precept freeze. Any increase of 2% or more would require a costly referendum and any option below a 1.99% would reduce the resources available for Policing and Crime services on a recurring basis both in cash terms and real terms.
||Provision of Fleet Vehicle Tyres
The Police and Crime Commissioner for Cleveland procure the fleet vehicle tyres through a national framework.
The Home Office, working with the National Association of Police Fleet Managers (NAPFM) have for many years worked collaboratively to award national contracts and frameworks.
This framework has been tendered in partnership with Crown Commercial Service (CCS) and the aggregation of spend has produced the framework for tyres RM3767 which replaces RM955 that expired on 9th October 2016.
Following consultation with key stakeholders the need for a single replacement framework agreement was identified which would offer a full range of tyres and associated fitting service to organisations across the public sector.
A prior information notice was published on 6th February 2016 (2016/S 026-041554) and notified the market that CCS intended to go to market. The procurement exercise was undertaken using the open procedure and the advertisement was published in the Official Journal of the European Union (OJEU) on the 27th July 2016 (2016/143-259139)
Following evaluation and compliance checks the framework was awarded exclusively to Goodyear Dunlop Tyres UK Ltd for the supply of tyres and tyre service.
Subject to the PCC’s final approval, the new National contract will commence on the 10th October 2016 and is for a four year period.