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Decisions of the PCC - January 2019

On this page, any decisions made by the Police and Crime Commissioner for Cleveland will be published. The table below outlines each decision supported by the Decision Form used by the Commissioner to justify the decision.

Note: Where a link to the decision document is unavailable. this will be updated as soon as possible.

Decisions of the PCC - January 2019
Decision Reference Decision Title Decision Summary Date authorised 

Amendments to 2018/19 and 2019/20 Capital Budgets

The PCC approved the 2018/19 budget and LTFP, including the capital budget in February 2018. The capital programme is kept under review as with all areas of financing within the organisation on a regular basis. As a result of this, a number of changes are requested to the capital programme arising from a management review of the projects and schemes.


1. Stockton Rewire £40k - Scheme deferred until 2019/20.

2. Stockton Replacement Windows £25k.  The need for replacement windows as Stockton HQ has been deferred and the budget is to be utilised across the Estate.

3. Billingham Replacement Windows £25k- scheme deferred until 2019/20.


  1. LOCARD replacement £100k- budget returned as no longer needed.


  1. DFU -Servers - An additional £46k requested budget to rectify the issue of the the current storage and backup solutions in DFU failing.  DFU sit on their own network and therefore it is not possible to utilise storage from the Cleveland Police network.
  2. Digital Interview Recording Equipment £500k- scheme deferred until 2019/20.
  3. ACESO Replacement- £103k- scheme deferred until 2019/20.
    1.   Windows server upgrade £25k - scheme deferred until 2019/20.
    2. EMSCP - returning £63k - scheme deferred until 2019/20.
      1. ICT have reviewed their capital programme in line with the revised mobile working strategy and are returning a total of £1,058k across the schemes as detailed below:
        1. Mobile device replacement - £550k.
        2. Smartworks Mobile Applications - £180k.
        3. Livelinks (CJS) - £20k.
        4. Windows server upgrade - £25k.
        5. Control Room Solution Improvements - £50k.
        6. Web based Mapping - £5k.
        7. Automated PDR - £5k.
        8. Cyber Security Improvements - £60k.
        9. Exchange Upgrade - £100k.
    3. There is also funding for the Smartworks Mobile Applications which are included in the LTFP for 2019/20 and 2020/21 for £180k per annum which is no longer required as it forms part of the new business case.
    4. A revised business case has been approved by the Chief Constable for the ICT Agile Project at a total of £1,463k and this is requested to be approved.


  1. Return £123k of the £133k budget for the Black Box system as the scheme in longer required in the current format.
£7k revenue contribution to write-off/uneconomical repairs to fund an additional vehicle that is beyond repair.

Early Intervention Youth Fund

On 9 April 2018, the Government published the serious violence strategy setting out an ambitious programme of work to respond to increases in knife crime, gun crime and homicide.

As part of the strategy the government made a commitment to provide £22 million over two years for an early intervention youth fund. The fund was open to Police and Crime Commissioners (PCCs) in England and Wales as lead bidders. PCCs were required to work with Community Safety Partnerships (CSPs) to bid for funding to support targeted intervention and prevention activity.

The aims of the funds are:

  • Delivering services to support and prevent young people from getting involved in crime by supporting positive activities.
  • Delivering positive outcomes for young people, focused on addressing risk factors which are linked to serious violence.
  • Building on, and developing our understanding of what works in practice for tackling these risk factors.
  • Driving improved local multi-agency partnership working; and most crucially.
  • Reducing the levels of serious violence and crime.

The Cleveland OPCC were successfully awarded £546,250 set across four key themes:

  • Prevention - with a focus on Adverse Childhood Experiences (ACEs).
  • Early Intervention - ensuring a co-ordinated, targeted approach that is needs/ intelligence led and based in locations where young people are vulnerable to violence, including interface violence.
  • Targeted Intervention - this will be a targeted approach to deliver coaching, counselling and restorative services to young people / families with the aim of restoring relationships and empowering participants to take control of their lives.
  • Those at risk of entering the Criminal Justice System (CJS) - linked with the Cleveland Divert, a deferred prosecution scheme, a specialist 18 to 24 navigator will be introduced who will work to divert first time offenders from this age bracket away from the CJS.  

The project will be independently evaluated to determine future best practice and ways of working. This will be conducted by an evaluator appointed directly by the Home Office.

A copy of the full bid can be seen attached in Appendix A.


Funding for Element 1 CiC – Pals Community Garden

Element 1 CIC is a social enterprise based in and working for Stockton on Tees. The group aims to improve the quality of life of the people of Stockton-on-Tees through community activity based around culture, creativity and food, providing opportunities for people to engage, build their confidence, learn new skills and increase their employability.

Element 1 are producing a large scales arts installation in November in Trinity Church site, working with local community groups and students which is being led by inmates at Holme House Prison. Following the event, Element 1 and local residents would like to turn the disused church into a community garden for a place to visit and the local community to hold small events.

The church is in an area of high antisocial behaviour and ex-offenders referred via Probation as well as volunteers from the local community will work together to transform the inside of the church and surrounding area.

Funding has been requested from the PCC to purchase materials and hire equipment which includes gravel, plants for the garden and skip hire. Refreshments will also be purchased for the volunteers.

This project supports the PCC's objective of Securing the Future of our Communities.



2019-126694 Collaborative Arrangements for the role of Interim Chief Constable

Following the resignation of Chief Constable Mike Veale, an urgent need arises, in the public interest, for the Police and Crime Commissioner for Cleveland to ensure that a Chief Constable is appointed to lead Cleveland Police.

The Police & Crime Commissioner for Humberside recognises the critical public interest considerations which gives rise to the arrangements described in this Decision Notice.

The Police and Crime Commissioners and the Chief Constables of Humberside and Cleveland propose to enter into a collaboration by consent in order that the Chief Constable of Humberside Police, Lee Freeman, assumes the role of Interim Chief Constable of Cleveland Police and to be designated as such on a temporary basis.


2018-128206 Niche Records Management Contract CPC-0001769

Cleveland Police Authority procured the Niche Records Management System in 2003 via a re-seller on the Office of Government Commerce (OGC) Catalyst Framework.

During review and re-negotiation of the contract before the end of the original five year term the Force was advised that licences and maintenance could no longer be supplied through a re-seller via OGC and a contract must be established direct. The contract has since been extended via a negotiated procedure without a call for competition and the current contract expires on the 31st March 2019.

Although there are other Records Management Systems, Niche is integrated into the working practices of the force and the cost of change at this time in line with other force priorities would be significantly more costly. The Force has no intention to change one of their core systems.

The Negotiated Procedure without a prior Publication of a Contract Notice (Direct Negotiation) was the chosen EU procedure for this procurement. This procedure allows public bodies to contract directly with a provider in exceptional circumstances without advertising the contract for expressions of interest.  

Procedures available under Public Procurement Regulations for “technical or artistic reasons, or for reasons connected to the protection of exclusive rights whereby the contract may be awarded only to a particular economic operator”. Niche’s unique knowledge, expertise can be used as justification for contracting directly with them.

The report attached to this decision notice details the procurement process.

2018-128519 Cleveland Divert - Adult Deferred Prosecution Pilot Scheme

Latest figures, published by the Government, for adult proven re-offending rates published by the Ministry of Justice (MoJ) in October 2018 show that Hartlepool, Middlesbrough and Stockton-on-Tees local authority areas have some of the highest adult reoffending rates in the country.  National research also shows that adult offenders (aged 18 years and over) who receive an out-of court disposal are much less likely to re-offend than those who go to court, particularly when combined with restorative interventions.  Deferred prosecution schemes for juvenile offenders (aged 17 years and under) have been extremely effective in reducing the number of first-time entrants into the Criminal Justice System.

Currently, there are no early intervention schemes operating in the Cleveland area that specifically seek to reduce the offending behaviour of adult offenders.  To address this, the PCC is preparing to commission early intervention schemes and will establish a pilot to determine a new way of working that effectively addresses adult offending behaviour and builds a local evidence-base to understand ‘What Works’.  An allocation of up to £227,260.48 has been approved for the delivery of this scheme that will seek to

 1.  Reduce the number of victims of crime by reducing reoffending and making communities safer.

2.  Reduce risk of individual becoming involved in the Criminal Justice System and encourage them to participate in a positive future.

The scheme will divert cases of low-level adult offending away from the Criminal Justice System by offering an individual the opportunity to comply and complete specified conditions, including rehabilitative work, instead of being prosecuted.

Evidence shows that people are generally motivated to commit crime due to a range of underlying issues. By tackling these issues at potential point of entry into the Criminal Justice System through an effective and targeted early intervention offer these issues can be addressed before becoming overly problematic and lead to more offending behaviour.

Subject to an agreed eligibility criteria, the scheme will assess and identify the needs of individual's (aged 18 years and over), and address the underlying causes of offending behaviour through the development of a personalised agreement to support them to desist from further offending behaviour.

Supported by multi-skilled Divert Support Officer individuals will engage with agencies to address the issues that have contributed towards their offending behaviour including but not limited to – substance misuse, housing, physical/mental health, finances, employment, relationships, attitudes, thinking and behaviour.

This initiative supports the PCC's objective of Tackling Offending and Re-offending.




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