The hardware element of the Cleveland Police’s ICCS System is no longer able to support the necessary upgrades.
In addition, there is no facility at the M8 fall back site.
Decision 40640. Purchase of Communications Control System (application, 382kB)
Towards 2020 approved the business case for £700k funding to replace and upgrade the ICCS for 2016/17.
The initial business case was for two installations of ICCS – one at HQ and one at the M8 fall back site.
Following a review of the costs, it was decided to install in one location only. Therefore, the budget reduced to £450k.
In February 2017, a report provided details of the two frameworks available to procure an ICCS Replacement. Recommendations to award the contract for ICCS to Bidder 2 from the South Yorkshire Framework. In February 2017, the PCC made a decision to accept these recommendations.
Prior to placing the order, it was identified that a number of key components to deliver the solution had been omitted from the original pricing on both frameworks. These included links to telephony and GPS.
In addition, a review of the Force Control Room (FCR) Migration strategy has identified a number of options for consideration in relation to the ICCS Replacement.
Two Frameworks
There are two compliant frameworks available to use. Following the inclusion of the additional components required to deliver an operational ICCS within the Force, a review of both frameworks was conducted. This was to establish which best met the needs of the organisations and offered the greatest value for money.
The successful bidder will be due to install the ICCS at the CSH in readiness for the Force Control Room Migration. The initial capital costs are £442,700. They will be split between 2017/18 and 2018/19. There will be ongoing revenue costs of £91,100 per annum for four years.
The appendix to this decision record form contains full details of the options in relation to installation, procurement process and outcome. Decision 2017-40640: Procurement of Integrated Communications Control System (ICCS) replacement