The Community Safety Hub project has completed the tender process to appoint a construction partner.
The process used the North East Procurement Organisation (NEPO) as a framework for the tender process. Arcadis facilitated this as the PCC-appointed advisors for the design of the building.
A full report has been produced. The report documents the process and assessment. The report will not be published due to its inherent commercial sensitivity.
However, the following components are included in support of the decision:
- The tender process received five out of a possible five tenders from contractors within the NEPO framework.
- During the process queries were raised and responses were provided through EU-Supply (Bluelight)
- A tender addendum was issued to tenderers which proposed changes to the PCC requirements resulting in a two week extension to the tender period therefore completing on the 14th October 2016.
- Tender evaluation was assessed using cost and quality of 60:40 ratio, in favour of cost.
- The criteria for cost provided the highest score to the lowest priced tender using an evaluation formula detailed within the Invitation To Tender
Quality was scored against qualitative questions including the following:
Delivery of the project in accordance with PCC requirements including proposals for innovation and efficiency
Structure and availability of the contractor team to deliver the project
- Commitments to using local suppliers/resources throughout the project
- Methods for ensuring the project is delivered to the right quality standards
- Delivery of external works on behalf of Middlesbrough Council to bring utilities and services to the site
- Working in partnership with the PCC including reporting of progress and training of staff and occupants
Engagement with the local community, employment of local labour, investment into public services and providing a building that is valued by the community
- Each of the tender responses were reviewed by Arcadis, and the PCC project team reviewed questions relating to the community and potential benefits that the project could provide for Cleveland.
Overall the quality of the tender submissions was high resulting in a positive result of using the NEPO framework.
The highest scoring contractor provided the lowest price submission and whilst not providing the highest score in relation to the quality indicators, still provided a strong submission on quality.
Some points of clarity were identified to progress with the contractor relating to any further improvements that could be made to the programme.
These will be progressed by the project team and reported into the Community Safety Hub Project Board.