Freedom of Information request
- All policies, procedures, guidance, protocols, codes of practice, or standing orders held by the OPCC that relate to the creation, minuting, recording, retention, and management of information arising from:
(1.1) · Strategy, delivery, and performance meetings between the PCC and senior police officers (including the Chief Constable and Assistant Chief Constables);
(1.2) · Quarterly assurance briefings of the kind referred to by the PCC in his recent comments to the Northern Echo regarding Operation Magnolia;
(1.3) · Any other oversight or scrutiny meetings where the PCC formally holds the Chief Constable to account.
- Any document that sets out the OPCC’s compliance framework with the section 46 Code of Practice on Records Management in relation to such meetings.
Police and Crime Commissioner response
- Attached is the Service Level Agreement which outlines the responsibilities of the Business Support Team within the OPCC. These responsibilities include the creation, minuting, recording, retention, and management of information arising from meetings and other business activities.
Please note that not all meetings or briefings held or organised by the OPCC require Business Support involvement. Consequently, not every meeting or briefing is formally minuted or otherwise recorded. Where records are created, they are managed in accordance with the responsibilities and processes set out within the attached Service Level Agreement.
1.1-1.3. Records of scrutiny meetings are published on the OPCC website – Scrutiny Meetings – Cleveland Police and Crime Commissioner. You will also find attached the Scrutiny Handbook which sets out the principles and processes relating to the PCCs Standards, Scrutiny and Accountability Programme. - The retention and Disposal Policy is published on the OPCC website and has been included within the attached documents for ease of reference. You can also find this on our website here: Police and Crime Commissioner for Cleveland’s Record Retention and Disposal Policy – Cleveland Police and Crime Commissioner
The OPCC does not hold additional documents specifically setting out a compliance framework with the Section 46 Code of Practice on Records Management in relation to the meetings and briefings described in this request.
Beyond the documents identified which have been linked or attached, the OPCC does not hold any further policies, procedures, guidance, protocols, codes of practice or standing orders relating specifically to the creation, minuting, recording, retention or management of information arising from the meetings or briefings referenced in your
questions above.
Record Retention and Disposal Policy (application, 106kB)
Business Support Team Service Level Agreement (application, 134kB)