Following an EU Procurement Exercise in 2011, the Policy and Resources Panel approved the award of a five year contract for Cleaning Services from April 2012.
This contract delivered savings of £306k over the contract term compared to the previous contract arrangement.
During the term of the contract, the Estate has changed and the contract has flexed with these changes.
In the final year of the contract following the PCC’s commitment to the Living Wage, the contract was varied.
This was to ensure that all employees who work on the Cleveland contract were paid the Living Wage as opposed to the minimum wage.
The current contract for Cleaning Services expires on 31st March 2017.
A review of the specification has been carried out. This is to ensure that the contract continues to meet the needs of the organisation and will offer value for money.
This review has been carried out in conjunction with Estates and the national working group.
It was carried out as part of the Collaborative Law Enforcement Programme (CLEP), set up to standardise in order to deliver savings.
In order to ensure that a new contract has the ability to flex with the changing estate, (particularly with the introduction of the Learning and Development Centre in Grangetown and relocation and reduction of the number of square meters of Police HQ), the specification review ensured that it included a property ‘drop in – drop out’ clause.
An open tender was carried out using EU Supply as the tender portal, advertising the contract in Contract Finder and OJEU as per the Public Procurement Regulations 2015.
The contract term advertised is a 3 year contract with an option to extend for a further 2 years.
Seven organisations submitted a response by the closing date of 12 Noon on 20th February 2017.
The evaluation team, evaluated the seven bids in line with the evaluation criteria, as per the below:
- Bidder 1 – 45.1%
- Bidder 2 – 60.8%
- Bidder 3 – 62.8%
- Bidder 4 – 92%
- Bidder 5 – 21.7%
- Bidder 6 – 58.8%
- Bidder 7 – 65.8%