What personal information do we hold?
If you – or your organisation – apply for a grant or enter into a contract with the OPCC, we may collect data from you.
The information may be about the individuals, who work or volunteer with you. Typically, we collect the following:
- Identity data: Name, gender, age, marital status, nationality;
- Contact details data: Address, email, telephone number;
- Financial details: Bank account details.
How we do collect your personal information?
We collect data when you give us the relevant documents via email or post.
Why do we use your personal data?
The OPCC uses personal information to evaluate and award PCC grants and/or commission services.
We keep a record for monitoring purposes. We also publish details of any awards on our website.
What is the legal basis for our use of your personal information?
The OPCC is a public authority. As such, it has certain powers and responsibilities. As a result, we process personal data when using our official authority and/or carrying out a task in the public interest.
The Police Reform & Social Responsibility Act 2011 (Section 9) contains our public duty around data. It allows us to award crime and disorder reduction grants.
We process your personal data when awarding contracts and commissioning services,. That is because it is needed as part of our work when we run a contract. In addition, we may need to process your data if we are taking steps to enter into a contract with you.
How do we h personal information?
The OPCC handles personal information according to Part 2 of the UK Data Protection Act 2018. This applies the EU’s General Data Protection Regulation (GDPR) standards for processing data considered to be ‘general data’.
We hold personal data securely on our computer systems or in physical files. Our staff, partners, contractors and volunteers can access the files when required to do so for lawful purposes.
The OPCC commits to ensuring that personal and sensitive information about individuals is accurate, up to date, used only for the purpose intended and protected from inappropriate access.
We regularly review your personal information and assess whether it is lawful for us to continue to have it. When your information is no longer required for any purpose listed in this notice or there is no longer a lawful purpose for processing it, we destroy it safely.
The OPCC is committed to making sure that you can find out about your personal information, have access to it and have the right to challenge its accuracy.
Who do we share your personal information with?
We do not share your information with third parties. Please note, if you are successful in obtaining a contract or grant, your organisation’s details will be published in a decision record form on the PCC’s website.
How do we keep personal information safe?
The OPCC takes the security of your personal information very seriously.
We use a variety of security measures, including encryption and access controls. This helps to protect the security, integrity and availability of information.
The OPCC works hard to maintain physical, electronic and procedural safeguards to protect information in line with the Act.
We restrict areas, where we store personal information, to our own and partner agency staff. Areas are only accessible to those holding the appropriate identification.
How long will you keep my personal information?
The OPCC keeps personal information for as long as it is needed to carry out the purposes for which it is held.
Records with personal information are managed in line with the OPCC’s Retention Schedule.