What personal information do we hold?
If you submit a question, you may be asked for the following:
- Identity data: name, gender, age, marital status, nationality;
- Contact details: address, email, telephone number.
How we do collect your personal information?
We collect data when you correspond with us by post, telephone, email, on social media, via online form or in other ways.
Why do we use your personal data?
The OPCC uses your information to put questions directly to policing leaders. Staff look for answers for you and keep a record of your information for monitoring purposes.
Why can we use your personal information?
We are a public authority and have certain powers and responsibilities. We process your personal data when we exercise our official authority and/or perform a task, which is in the public interest.
The OPCC relies on this when processing your personal information after receiving a question for scrutiny meetings.
The Police Reform & Social Responsibility Act 2011 and the Police Reform Act 2002 contains our duty to holdhe Chief Constable to account for delivering an efficient and effective police service.
How do we handle your personal information?
We handle your personal information according to Part 2 of the UK Data Protection Act 2018, which applies the EU’s General Data Protection Regulation (GDPR) standards for the processing of data considered to be ‘general data’.
The OPCC holds your personal data securely on our computer systems or in physical files. Only our staff, partners, contractors and volunteers can access your information when it is needed for a lawful purpose.
We commit to ensuring personal and sensitive information is accurate, up to date, used only for the purposes intended and securely protected from inappropriate access.
The OPCC regularly reviews personal information and assesses whether it is lawful for us to continue to keep it.
We destroy your information when it is no longer required for any purpose listed in this notice or there is no longer a lawful purpose to process it.
We commit to making sure you can find out about your personal information, be given access to it and have the right to challenge its accuracy.
Who do we share your personal information with?
The OPCC makes sure that your question is anonymous before it is put to senior leaders in Cleveland Police. If we need to share your personal details with them, we will ask for your consent.
How do we keep your personal information safe?
The OPCC takes the security of your personal information very seriously.
We use a variety of security measures, including encryption and access controls, to help protect the security, integrity and availability of your information.
The OPCC works hard to maintain physical, electronic and procedural safeguards to protect your information in line with the Act.
We restrict access to the areas, where we store personal information. The OPCC restricts access to those areas to our own and partner agency staff. These areas are only accessible to people with the appropriate identification.
How long do you keep my personal information?
The OPCC keeps personal information for as long as it is needed for the purposes, for which it is kept.
We manage records in accordance with the OPCC’s Retention Schedule.