Police and Crime Commissioners have a legal duty to publish documents and information set out in:
- The Elected Local Policing Bodies (Specified Information) Order 2011
- The Elected Local Policing Bodies (Specified Information) (Amendment) Order 2012
- The Elected Local Policing Bodies (Specified Information) (Amendment) Order 2013
This page outlines the required information and links to where it can be found on this website.
Please note, links relate to the most recent information held by the OPCC to satisfy the mandate (i.e the previous or current financial year).
To view specified, historical information, please contact the OPCC via the Contact Us webpage and links can be provided.
Recognition for our commitment to transparency
In October 2015, the Office of the Police and Crime Commissioner (OPCC) for Cleveland was one of the first OPCCs to receive national recognition for its transparency.
The CoPaCC Transparency Quality Mark was awarded by its Chief Executive Bernard Rix to nine OPCCs from around the country. CoPacc is the independent organisation, which monitors police governance.
Since 2015, Cleveland OPCC has retained the Quality Mark for six years in total. in 2020-21, it was “highly commended” for its information.
Information requirements
Who we are and what we do
The i) name and ii) contact details of the PCC
Frequency: Updated when changes are made.
- Acting Police and Crime Commissioner for Cleveland – Lisa Oldroyd
- How to contact the Police and Crime Commissioner – Contact Us page
Information about the internal structures of the office of the PCC including: i) organograms, (with names of senior staff, if they agree), ii) salary bands and iii) demographics including ethnicity, gender and disability (by proportion).
Frequency: Updated when changes are made.
- The Office of the Police and Crime Commissioner for Cleveland (the PCC Team)
- The salary for the Acting Police and Crime Commissioner is £71,400.
- Salary bands for senior members of OPCC staff
- The Office of the Police and Crime Commissioner (demographics (ethnicity, gender and disability by proportion)
Required: Information about any arrangements that the PCC has to make use of the staff of the chief officer of police or a local authority
Frequency: Updated when changes are made
The OPCC has no current arrangement for the standing use of police or local authority staff.
Conversely, OPCC staff operating in joint corporate roles are highlighted on the Working with Partners page.
Required: The identity of any premises or land owned by, or occupied for the purpose of the work of the PCC
Frequency: Updated when changes are made and reviewed on an annual basis
What we spend and how we spend it
Required: The budget for the office of the PCC, including: i) all planned expenditure; ii) all anticipated revenue sources; iii) the planned precept levels; iv) the draft precept (which must go before the Police and Crime Panel for comment); v) the response to the Police and Crime Panel’s report on the proposed precept.
Frequency: Published before the start (or at the end) of each financial year
- Planned expenditure
- Anticipated revenue sources
– Medium term financial plan
– Prudential indicators and annual investment strategy
– Minimum revenue provision strategy
– Police precept – Council - Planned precept levels
- The draft precept
- The response to the Police and Crime Panel’s report on the proposed precept
Required: Details of each grant (including crime and disorder reduction grant) made by the PCC, including: i) the conditions (if any) attached to the grant; ii) the recipient of the grant; iii) the purpose of the grant; iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body’s area, where appropriate.
Frequency: Published each month
Required: Information as to any item of expenditure over £500 (other than crime and disorder reduction grants) by the PCC or the Chief Officer, including: i) the recipient; ii) the purpose of the expenditure; iii) the reasons why the PCC or Chief Officer considered that Value for Money would be achieved (except contracts over £10,000).
Frequency: Published each month
- All Expenditure of the Office of the Police and Crime Commissioner
- Expenditure over £500
- Effective procurement, based on a principle of Value for Money, supports the Police and Crime Commissioner in achieving this vision and meeting the Commissioner’s corporate objectives. The Commissioner strives to ensure that all activities are undertaken with honesty, equality and integrity. All contracts undertaken by the Police and Crime Commissioner are subject to rigorous checking of value for money principles.
Required: Allowances and Expenses – details of the allowances and expenses that have been claimed or incurred by the PCC including: i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed; ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay.
Frequency: Published quarterly
- Commissioner’s Expenses
Commissioner’s Expenditure - Chief Executive’s Expenses
Chief Executive’s Expenditure - Chief Finance Officer’s Expenses
Chief Finance Officer’s Expenditure
Required: Contracts and Tenders: i) a list of contracts for £10,000 or less – to include the value of the contract, the identity of all parties to the contract and its purpose; ii) full copies of contracts over £10,000; iii) copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000.
Frequency: Published quarterly / Updated when changes are made
1. Contracts under £10,000 (application, 75kB)
2. Contracts over £10,000 (application, 147kB)
3. Invitation to tender, issued by the PCC, where the contract exceeds £10,000.
Required: Senior salaries – the salary amounts above £58,200 including: i) names (with the option to refuse name being published); ii) job description; iii) responsibilities in the Office of PCC
Frequency: Updated when changes are made
Required: Audit: i) audited accounts (the specialist examination of the accounts of the office of the PFCC); ii) auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments; iii) the annual accounting statement showing how the budget has been spent; iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005).
Frequency: Published before the start (or at the end) of each financial year
- Audited accounts (the specialist examination of the accounts of the office of the PCC);
- The auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments;
- The annual accounting statement showing how the budget has been spent;
- The annual audit letters and reports on the accounts of the office of the PCC.
Required: The investment strategy of the PCC (please see: Local Government Act 2003 s15).
What our priorities are and how we are doing
Required: i) Police and Crime Plan; ii) Annual Report; iii) A copy of each collaboration agreement, or the fact that an agreement has been made and such other details about it as the PCC thinks appropriate.
Frequency: Published annually
How we make decisions
Required: The i) dates, times and places of all public meetings and ii) public consultations held by the PCC.
Frequency: Updated when changes are made
Required: Agendas and discussion documents for public meetings.
Frequency: Updated when changes are made
- Cleveland Police and Crime Panel Meetings
- Scrutiny and Delivery meetings
- Cleveland Audit Committee Meetings
Required: A record of every significant decision taken by or on behalf of the PCC as the result of a meeting or otherwise.
Frequency: Updated when changes are made
Our policies and procedures
Required: The following policies and procedures to which the PCC must adhere to in the course of their role: i) code of conduct (if any); ii) decision making (policy on); iii) the procedure for the handling of complaints and the number of complaints against the PCC recorded by the Police and Crime Panel (as required by regulations); iv) information about the operation of the ICV [Independent Custody Visitor] scheme including the process and policies of the scheme.
Frequency: Updated when changes are made
- Code of conduct
- Decision making structure and policy
- Complaints policy and procedure (and number of complaints against the PCC)
- Information about the operation of the ICV scheme
Required: Record management: i) record management information security policies, relating to records retention and destruction/archive policies; ii) data sharing policies (minimum standards to responding for requests for information)
Frequency: Updated when changes are made
Required: HR: i) numbers of staff employed by the office of the PCC; ii) diversity data on staff employed by the Office of the PCC, including the number of women, ethnic minorities and those who are disabled; iii) whistle blowing – a clear guideline on what to do if concerns over the conduct of PCC and/or staff are raised (see section 43B of Employment Rights Act 1996).
Frequency: Updated when changes are made
- The OPCC team (number of staff and diversity data)
- Whistle blowing – Public Interest Disclosure Policy
Public Access to a Register of Interests
Required: Register of any interests which might conflict with the role of the PCC, including every other pecuniary interest or other paid positions that they hold.
Frequency: Updated when changes are made and reviewed annually
Required: List of Freedom of Information requests received, and their responses (disclosure log).
Frequency: Published following disclosure
Required: List of all gifts/donations and hospitality offered to staff of the office of the PCC, and whether these were accepted or declined.
Frequency: Updated quarterly