Meeting our transparency requirements

By law, Police and Crime Commissioners (PCCs) must publish certain documents and information that is believed to be of relevance to the public. This is highlighted in the following legislation:

Therefore, we have outlined the information required. In addition, we have said where you can find it on our website.

Please note, links relate to the OPCC’s most recent information. To view historic information, please contact us.

Recognition of our transparency commitment

In October 2015, the OPCC for Cleveland was one of the first to receive national recognition for transparency.

Chief Executive Bernard Rix awarded the CoPaCC Transparency Quality Mark to nine OPCCs in 2015 including Cleveland. CoPacc is an independent organisation, which monitors police governance.

Since 2015, Cleveland OPCC has retained the Quality Mark. In 2020-21, it was “highly commended” for its information.

Your Police and Crime Commissioner

Information published	Update frequency	Links to information
The name and contact details of the PCC.	Updated when changes are made.	About your commissioner
The salary of the PCC.	Updated when changes are made.	About your commissioner
Details of the allowances and expenses that have been claimed or incurred by the PCC.	To be published quarterly.	Commissioner’s Expenses Commissioner’s Expenditure
A register of interests of the PCC, including paid employment or other pecuniary interests.	To be published as soon as practicable and updated when changes are made.	Register of Interests
The number of complaints or conduct matters that have been brought to the attention of a relevant office holder by the police and crime panel.	Complaints to be published at the end of each financial year.	Make a complaint against the PCC or their staff

The Office of the Police and Crime Commissioner (OPCC)

Information published	Update frequency	Links to information
The number of members of OPCC staff.	Updated when changes are made. Reviewed annually.	The PCC Team
The proportion of OPCC staff who i) are women ii) are members of an ethnic minority iii) have a disability	Updated when changes are made. Reviewed annually.	The PCC team
An organisational chart showing the structure of the staff.	Updated when changes are made. Reviewed every six months.	OPCC Organisational Chat
The job title, responsibilities and salary of each senior employee.	Updated when changes are made. Reviewed annually.	The PCC team
A register of each offer of a gift or hospitality made to the PCC or OPCC staff, indicating whether the offer was accepted or refused.	To be published as soon as practicable and updated when changes are made.	Gifts and Hospitality
Information about any arrangements that the PCC has to make use of the staff of the Chief Constable or a local authority.	Updated when changes are made. Reviewed every six months.	Currently, the OPCC has no arrangements for the standing use of police or local authority staff.

What the PCC spends and how they spend it

Information published	Update frequency	Links to information
The total OPCC budget.	To be published before the start of each financial year.	Planned expenditure
The draft precept submitted to the police and crime panel.	To be published before the start of each financial year.	The draft precept
The response to the proposed precept.	To be published before the start of each financial year.	The police and crime panel’s report
The precept issued by the PCC.	To be published before the start of each financial year.	The draft precept
Information as to each anticipated source of revenue of the PCC.	To be published before the start of each financial year.	Long Term Financial Plan 2023/24 – 2026/27 Minimum Revenue Provision 2023/24
Information as to the proposed expenditure of the PCC.	To be published before the start of each financial year.	Long Term Financial Plan 2023/24 – 2026/27
A copy of the annual investment strategy.	To be published before the start of each financial year.	Treasury Management and Prudential Indicators 2023/24 to 2026/2027 – which includes the Investment Strategy
Information as to each crime and disorder reduction grant made by the PCC.	To be published each month.	Decision notices
Each item of expenditure of PCC exceeding £500.	To be published each month.	Expenditure over £500

What property rights and liabilities does the PCC have?

Information published	Update frequency	Links to information
All premises or land owned or occupied for the purpose of the PCC.	Updated when changes are made. Reviewed annually.	Cleveland Police Property List
A copy of each contract with a value exceeding £10,000.	To be published as soon as practicable.	Contracts over £10,000
A list of every contact with a value not exceeding £10,000.	To be published quarterly.	Contracts under £10,000
Copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000.	To be published before the start of each financial year.	Contracts and tenders

The PCC’s public meetings and decisions

Information published	Update frequency	Links to information
The date, time and place of each public meeting to be held by the PCC.	To be published as soon as practicable.	Events calendar
Details of public consultations being held by the PCC.	To be published as soon as practicable.	Consultations and Engagement
The agenda, minutes and papers for each public meeting held by the PCC.	To be published as soon as practicable.	Cleveland Police and Crime Panel Cleveland Audit Committee Meetings
A record of each decision of significant public interest made by the PCC.	To be published as soon as practicable.	Decision notices

Policies, procedures and strategic documents of the PCC

Information published	Update frequency	Links to information
PCC’s Police and Crime Plan	To be published annually.	Police and Crime Plan
Annual Report	To be published annually.	Annual Report
Collaboration Agreements	As soon as practicable.	Collaboration Agreements
The PCC’s Code of Conduct	Updated as changes are made. Reviewed annually.	Code of Conduct
Policy for making of decisions	Updated as changes are made. Reviewed annually.	Decision Making Structure
Policy for records management, including procedures for the security and sharing of information and the retention and destruction of documents	Updated as changes are made. Reviewed annually.	Record Retention and Disposal Policy
The procedure for the handling of complaints against the PCC	To be published as soon as practicable.	Make a complaint against the PCC or their staff
Whistle-blowing policy	Updated as changes are made. Reviewed annually.	Public Interest Disclosure (Whistle-Blowing) Policy
Information relating to the operation of the independent custody visiting scheme	Updated as changes are made. Reviewed annually.	Independent Custody Visitors Scheme
List of FOI requests received, and their responses (disclosure log)	To be published quarterly.	Freedom of Information Log

As set out in the Elected Local Policing Bodies (Specified Information) (Amendment) Order 2021, the information in the following sections are easily accessible from the homepage of the OPCC website. They can be found under the ‘police performance’ and ‘complaints and feedback’ sections.

National and local policing priorities

Information published	Update frequency	Links to information
Local policing priorities	As and when required.	Police and Crime Plan
Performance against local policing priorities	To be published quarterly.	Police performance
National policing priorities	As and when required.	Police performance
Performance against national policing priorities	To be published quarterly.	Police performance

Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS)

Information published	Update frequency	Links to information
2018/19 Integrated PEEL Report	By 31 July 2021	Cleveland 21 – 22 HMICFRS PEEL Assessment
HMICFRS PEEL Report	Within one calendar month of publication.	Police performance
HMICFRS PEEL Summary Infographic	Within one calendar month of publication.	Police performance
National reports	Within one calendar month of publication.	HMICFRS – Cleveland Police

Complaints

Information published	Update frequency	Links to information
Data from the Independent Office for Police Conduct	To be published quarterly.	IOPC data on Cleveland Police Annual Police Complaints Statistics – IOPC
PCC assessment of their own performance in carrying out their other complaints handling functions	As and when required.	Complaints performance